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AGM

Dear NCRA/ANREC members,

 

You will find attached materials for the NCRA/ANREC’s all-online AGM (Wed Oct 28th), as well as information on nominations for the board. Nominations for the board must be received by noon Pacific on Monday, October 26th, and members must be registered by 5pm pacific on October 21st to participate in the AGM.

 

Catherine Fisher,

Board Secretary.

 

1. AGM materials

 

The 2020 Annual General Meeting will be held online on Wed, Oct 28th, (10 am Pacific, 11 am Mountain, Noon Central, 1pm Eastern, 2pm Atlantic).

 

AGM: What is it? At our AGM NCRA/ANREC member stations come together (this year virtually) to complete the association’s annual business. This includes receiving a financial update and the annual report, approving our budget/audit and auditor, electing a new board of directors, and approving the location of future conferences.

 

AGM Materials: You will find the following attached to this email (click on links)

  1. Draft 2020 AGM Agenda
  2. Draft 2019 minutes
  3. Financial Statements
  4. Budget
  5. Budget notes
  6. Draft Member Agreement
  7. CJSW bid and CFRC bid with staff notes for NCRC 2022
  8. Open director nomination form
  9. Indigenous seat nomination form
  10. Robert’s Rules refresher

 

Please note that the NCRA/ANREC’s Annual Report will be sent out on Friday, Oct 23rd, along with a reminder about the board elections.

 

AGM Participation: In order to vote at the AGM, stations must:

 

  1. Be members in good standing. This means that they must have paid their membership dues, or at least paid a deposit on those dues. All payments must be received by October 21st at 5pm Pacific or your station will not be in good standing for the purposes of the AGM. The NCRA/ANREC membership year runs from April 1-March 31. If you aren’t sure about your current standing, please contact barry@ncra.ca.

  2. Have registered and authorized a member representative. This person will be authorized to vote on behalf of your station. Please register as soon as possible. After you have registered, you will receive an email describing how to participate in the AGM remotely.

 

2. BOARD NOMINATIONS:

 

The NCRA/ANREC’s Nominations Committee is actively seeking director nominations from member stations. The deadline for nominations is noon (Pacific Time) on Monday, October 26th.

 

There are two nomination forms attached to this email: an open nomination form, and a nomination form for the Indigenous board seat.

 

Please see the message below from the NCRA/ANREC Nominations Committee for more details about the election.

 

MESSAGE FROM THE NOMINATIONS COMMITTEE

 

The NCRA/ANREC Nominations Committee seeks potential candidates to join the Board of Directors throughout the year. This year’s Nominations Committee is: Mark Kilfoil (board), Glen Swarnadhipathi (board), Wayne Smith (board), & Luke Smith (staff). They can be reached via nominations-com@ncra.ca

 

Diverse representation

 

NCRA/ANREC members serve an audience recognized as diverse in ethnicity, culture, gender, sexual orientation, age, and physical and mental ability, and the NCRA/ANREC board of directors must reflect this diversity.

 

The NCRA/ANREC strongly encourages applications from women, non-binary individuals, BIPOC, and people with disabilties. We also recognize the underrepresentation of community stations at a board level. The current board disproportionally represents the campus sector.

 

The NCRA/ANREC recognizes its historic issues with discrimination and tokenism and is actively looking to improve itself as an organization and as a reflection of the diverse nature of c/c radio. Following our ‘They Don’t Come To Us’ report about systemic racism in our sector, we’ve committed to addressing this and are actively working on solutions.  Diversity at a governance level is vital to the development of a healthier and more representative association.

 

We ask that all stations share this call for nominations with your station, staff, board and volunteers and to consider the need for diverse representation for the sector.

 

Board composition requirements

 

There are ten board seats available and six returning board members: Randy Reid (CHRY-FM) Toronto, ON; Glen Swarnadhipathi (CFUV-FM) Victoria, BC; Mark Kilfoil (CHSR-FM) Fredericton, NB; Wayne Smith (QCCR-FM) Liverpool, NS; Emily Chiarvesio (CJAM-FM) Windsor, ON; and Tyra Sanderson (CJSW-FM) Calgary, AB.

 

This means that there are four board seats available. One is the Indigenous board seat, and the other three are open board seats.

 

Elected directors will serve until the second Annual General Meeting following their election (AGM 2022).

 

Regarding the Indigenous Seat

 

The NCRA/ANREC has a designated seat for an Indigenous Representative from the First Nations, Metis, and Inuit peoples of what is now called Canada. This seat is enshrined in NCRA/ANREC bylaws and is filled through a separate election process.

 

The NCRA/ANREC’s Indigenous Seat was established decades ago to bring greater understanding and awareness of the unique experiences of Indigenous participants and communities in c/c radio.

 

The NCRA/ANREC recognizes that, despite these best intentions, the results have been tokenizing and placed an unreasonable burden on the person elected to this position; our staff and board are committed to improving these processes and experiences based on input from Indigenous individuals and communities within the c/c radio sector. This process will require bylaw updates and significant policy revision. However, the NCRA/ANREC has to follow the bylaws in place. It is the board’s intention to engage in consultation and revision processes over the next six months to improve this process in the future.

 

Indigenous people who want to join the NCRA/ANREC board, but not specifically in this seat, are welcomed and encouraged to take part in the open election process. If you would like to be considered for both elections, please indicate this on your nomination form.

 

We encourage all member stations to share this call for nominations with Indigenous staff, volunteers, or board members at your station.

 

Other board composition requirements

 

S.1.17.b.viii. of the bylaws states that the members shall elect no less than fifty percent women to the board and that elections must satisfy this requirement or be declared null and void. With the current board composition, this byelection must elect three women.

S.1.17.b.iv. of the bylaws states that at least four of the six regions of Canada should be represented on the board. The six regions are the Pacific (British Columbia); the North (Northwest and Yukon Territories, and Nunavut); the Prairies (Alberta, Manitoba and Saskatchewan); Ontario; Quebec; and the Atlantic (New Brunswick, Newfoundland, Nova Scotia, and Prince Edward Island). The returning board includes board members from Ontario, the Prairies, the Atlantic, & the Pacific, so the regional representation requirement is met.

 

Deadline for nominations

 

To give members time to read through the board nominations and decide on their votes, the deadline for nominations is noon Pacific on Monday, October 26th. Nominations (see attached forms) should be sent to the board secretary, Catherine Fisher, at secretary@ncra.ca

 

If you have questions about the NCRA/ANREC board, please contact the Nominations Committee at nominations-com@ncra.ca

 

Thank you,

 

Mark, Glen, Wayne, & Luke

NCRA/ANREC Nominations Committee

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